Archiving in GMail

Archiving

One of the first concepts that you have to get used to with Gmail is that of "Archiving". The overall power of Gmail is in its message management, searching and archival capabilities. In order to really leverage this, you need to get past the "I have to delete everything because I don't have enough storage space" mindset. With 1GB of storage, the average email user will have enough storage space to hold several years worth of emails. Yes, there will always be emails that you simply don't want to keep. Don't fret, despite some speculation, you can always delete any message you want. You aren't required to retain every email you ever received or sent.

OK, so what's Archiving? Archiving a message simply tells Gmail to remove the message from your Inbox screen and keep it in your "All Mail" screen. Simple enough, but what does this mean? When you receive an email, it first goes into your inbox. You can read it, reply to it, forward it, etc. You can apply a label to it (more on labels later), you can trash it, or you can report it as Spam. Pretty typical functions. All emails will remain in your inbox until you specifically "Archive" them. Archiving simply removes the message from your inbox screen.

But what happens to it? Don't worry, all messages are always accessible through the "All Mail" screen. Archiving simply cleans up your inbox. Once a message has been archived, should you ever want to, you can easily move it back to the inbox, but there really isn't a need for that.